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Travelling to a meeting is expensive and time-consuming, and with the busy schedules many of our clients have today, time is of essence. Companies can now benefit from being able to host meetings from the comfort of your own UK based office without having a meeting room. At AVM Solutions UK we specialise in providing businesses across the UK with the very best in video systems to enable effective business communications whilst also maintaining that all important personal touch of face-to-face contact. The integration of Corporate Video Conferencing Systems can allow companies to display and share presentations to communicate ideas and information in real-time.
This integration is particularly beneficial to those who need to reach business partners and clients on a global scale. AVM Solutions UK are able to design and install video facilities to suit the needs of any company requirements, and to help it excel in an increasingly competitive and global market place.
What is video conferencing?
Good Question, a good example of this is one of the great projects we worked on. The University of Bolton operates on an international scale with an array of partner institutions and global research and teaching initiatives, spanning six time zones. As such, maintaining smooth and convenient communication with colleagues is of high importance, both locally and on the far end.
However, without a universal platform, organising long-distance calls had presented problems with global partners unable to connect with ease. Beyond key issues of poor call quality and increased costs, services such as Skype and WhatsApp, that were formerly relied upon by the university, remain outright banned in crucial territories, which proved a major hindrances to the goal of bridging the gap.
Furthermore, the existing meeting rooms onsite at the university were inefficient in meeting the needs of its large faculty, containing no specialist conferencing technology installed, meaning that staff relied on a laptop and standard desktop PC to make and receive calls.
Given these hinderances, the University of Bolton was keen to upgrade and take their meetings and conferences to the next level. In charge of ensuring the revitalisation of the University’s communications was Academic Partnership Manager, Yusuf Giga. For this task, he enlisted AVM.GET IN TOUCH
maintaining smooth and convenient communication
4 Advantages of video conferencing software
Choosing our solutions will revolutionise the way you deliver communication in your business. Good communication is effective for business productivity. Let’s look at some of the amazing benefits of using our video solutions;
1. BETTER ATTENDANCE
Do key members of your time struggle to take part in a conference call from time-to-time due to their location? You won’t have that problem anymore with a video system. You can invite people to your conferences no matter their location. Also, you can interview through a live video connection, which saves on time and promotes productivity.
2. LOWER TRAVEL TIME AND COSTS
Long gone are the days when you had to travel across the country for a business meeting. With video-conferencing equipment, you can instantly connect to anyone, anywhere. This is one of the key benefits of promoting business productivity.
3. BUSINESS PRODUCTIVITY
A survey on Forbes shows how video-conferencing can and will generate more productivity in your business. Being able to communicate faster will ensure your business is efficient and will match the productivity of any other business in your niche.
4. RETAINING EMPLOYEES
Does your business have remote-based employees? Although working from home is seen as a comfortable option, it is still good to have close relationships with other members of the team. Therefore, being able to have video calls will keep a healthy work-relationship between team members. Also, this will again promote business productivity.
VIRTUAL MEETING ROOM
It was clear that given the global scale of the University’s communications, and the differing resources available to those on the far end, a flexible solution was necessary to accommodate as many devices as possible.
We decided a cloud-based VMR (Virtual Meeting Room) would serve as a powerful medium to link colleagues together no matter their hardware, forgoing the reliance on traditional methods of video conferencing software. In practical terms, this means that meeting participants can join the University’s VMR through whatever means are most convenient. For instance, attendees are invited through a custom link, which presents several methods of joining the room – be it a web browser, standard phone call or video conferencing client of their choice.
The University has full control as the host and can schedule meetings to be live streamed onto their YouTube channels, opening up the possibility of an unlimited number of live viewers, but also as a means of recording sessions for future playback. This functionality can be especially useful for learning purposes, as students are afforded the means to review and replay the session to further their understanding.CONTACT US
effective for business productivity
MEETING ROOM TECHNOLOGY
For the physical AV, a large 70” LED display was installed in Meeting Room 1, ideal for accommodating a large number of on-screen meeting participants simultaneously.
Underneath, a Polycom EagleEye™ camera transmits a crystal-clear HD image and wide field of view for coverage of the whole room, including the flexibility to pan, tilt and zoom to focus on particular attendees or items of interest.
Crystal-clear sound is one of the most important factors for a successful meeting, and particularly given Bolton’s extensive international presence, reducing the physical barrier of distance through unobstructed, easily-understood communication reinforces this need even more. Given this, AVM chose to implement a 360-degree, ceiling microphone array that would ensure speakers can be heard no matter where they may be seated in the room. Inbuilt directional audio technology allows the mics to ‘zone in’ and isolate an individual local participant, so they can be heard as clearly as possible.
Due to the unpredictability of the infrastructure in place for those on the far end, it was important to fit a speaker that would allow for maximum audio clarity and perceptibility. For the benefit of the local faculty, a high-powered soundbar with DSP processing brings out the detail in sound from external participants.
Next, a crucial consideration for the University’s meetings is the ability to present one’s screen. Accomplishing this should be as simple as possible without having to mess with cables or installing additional software. For this reason, AVM opted to include VIA GO – an easy to use, plug and play, wireless presenting system. All the user has to do is connect the USB touchpad into their laptop, run the portable program and press the button – content will now be viewable on-screen; ready to present locally or through the VMR during a call.
Powering the video conferencing equipment itself, and aware of the University’s requirement for consistently smooth calls, AVM commissioned a Polycom RealPresence Codec. The benefit of this being the inclusion of a dedicated port, enabling higher-bandwidth calls than would be possible through a standard browser.
Finally, for Meeting Room 1, a wall keypad was fitted to control powering the system ON and OFF, switching between Video Conferencing software and Wireless Presenting and volume control.
Get in touch with AVM Solutions to speak with one of our experts and learn more about the conferencing services we offer.CONTACT US